Committee WI meeting instructions

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BEFORE MEETING

Check to see if speaker needs directions/equipment to include laptop &/or projector

If projector needed book it from Senghenydd (there is a cost)

Check to see if Jayne and /or Sheryn   are coming, if not get volunteer to set up beverages and get milk/biscuits

Check someone is going that can set up  zoom or any equipment

Let Tony know in advance if you want   tables set out in a different way (text him 07855101426)

Agree on raffle prize

Remind members re competition/foodbank

Birthdays - check at committee meeting and in advance of meeting 

Who from committee plans to be at meeting/ who’s away - accepting last minute changes?

Who will bring laptop

AT MEETING

Meet and greeter to meet speaker  and/or new members

Check we have Wi fi code for room (Password YuE79KAGaC7n   Network  BTBHub6-3H32)

Make sure Tony opens the cupboard   before he leaves (we have the bottom 2 shelves)

Lay out table cloths

Set up competition table

Put Bag/box for Food Bank out

Set up information table

Set up table for signing in   (attendance sheet/float/raffle tickets/raffle prize/name badges) 

Committee make sure they have their   badges on

Get tea/coffee etc from cupboard set   it out

Get birthday list out of bag and any   cards for special birthdays.

Get any cards signed that need it

Make a note of competition entries

Take photos of evening

PRESIDENT OPENING

Tell where loos/fire exits are

Please turn phones off and put bags under the tables out of the way

Read out birthdays /Give any cards out

Welcome new members

Announce any announcements (Walk/Book   club/coffee and craft, WISE trips etc)

Treasurers report and any correspondence from secretary

Ask if anyone has anything they want to say

Ask for volunteers to tidy up

Remind members to vote for competition

Introduce speaker

AT END OF MEETING

Thank speaker

Draw raffle

Announce competition winner

Remind members to take home   competition entries

Check who’s taking the Foodbank   donations

Phone Tony giving him 15 mins notice   07855101426

Tidy tables take away any papers/rubbish

Put bag/teas stuff and table cloths back in the cupboard

Leave key in cupboard for Tony to lock